We build corporate portals, intranets and electronic document management (EDM) environments that organize your organization's knowledge and make it clear which version of each document is current.
If your team lives with these problems, there is a solution.
Documents scattered across personal drives, emails and network folders with no standard at all.
Contract or procedure versions with no control: “which one is the final version again?”
Sensitive documents without proper access control: any employee can open any file.
Announcements and policies published by email, with no read confirmation and no history.
Document searches that take minutes or find nothing, because the file is on someone's desktop.
Compliance and auditing impossible when there is no traceability of approvals and versions.
We structure document libraries with metadata, automatic versioning and access control through security groups (by area or role, according to the company directory). Each file keeps its version history (who changed it and when) and can be restored to an earlier version. We set version limits according to your audit needs.
We build departmental portals and intranets with announcements, calendars, quick links and KPI panels integrated with Power BI. The organization gains a central point accessible through the browser, the SharePoint mobile app or inside Teams, with nothing to install beyond what the company already uses.
Anyone who needs a document searches in one place and opens the current version, with controlled access and version history.
From assessment to a production portal with structured adoption.
We map where documents live today, which processes need workflows and which access structure makes sense.
We define the taxonomy of sites, sections, libraries, metadata and security groups.
Modern sites, configured libraries, applied permissions and executed content migrations.
Power Automate for approval workflows, expiry notifications and integrations with Power Apps.
Role-based training, usage documentation and follow-up during the first weeks of operation.
Illustrative scenarios to guide the assessment, not projects delivered by Yottaflow.
Scenario
Contracts scattered across email and local folders. Expiry dates discovered late, renewals missed and no version history.
Solution
A contract library with metadata (value, party, expiry date), an integrated approval workflow and automatic alerts 60 and 30 days before expiry.
Scenario
Announcements by email with no traceability; outdated policies on the file server; new employees with no clear reference of what to use.
Solution
A modern intranet with a welcome portal, a policy library with the current version, announcements with acknowledgment tracked via Power Automate and a corporate calendar.
Scenario
Standard operating procedures (SOPs), protocols and manuals for hospital accreditation circulated in different versions, on paper and by email. There was no way to run an audit.
Solution
A central library with version control, an approval workflow by technical lead, controlled publishing and a compliance report by department.
Communication and team sites connected through hub sites, with group-based permissions, so new departments can be added without rebuilding the structure.
Along with the configuration we deliver training, documentation and role-based adoption support.
SharePoint connected to Teams, Power Automate and Power Apps, as part of the workplace rather than a silo.
We plan retention, data loss prevention (DLP) and permissions from the start, using the Microsoft Purview features included in your company's license.
What it costs: SharePoint projects start with the Assessment or go straight to Implementation. See plans and price ranges
Book a free discovery call. In 30 minutes we map your biggest document chaos points and what can be solved in weeks.